3 Important Efficiencies in the Workplace

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Sometimes 24 hours just isn’t enough time to accomplish everything we set out to do in the day. Subtract the 16 hours set aside for sleeping, eating, resting, etc. and you’re left with the standard eight-hour workday. While we can’t even find ourselves accomplishing what we hope to in 24 hours… how are we expected to do it for our organization in only eight?

The 21st century has provided a culture of immense job pressure that is tougher than any generation before has witnessed. The typical eight-hour workday doesn’t seem like enough time to get everything done, and we find ourselves working during the time we’re supposed to be sleeping, eating and relaxing. However, while there are several uncontrollable issues known to kill productivity at work, including loud colleagues and impromptu meetings, there are three specific underestimated methods designed to improve workplace productivity and change your eight hours of pressure to eight hours of efficiency.Automated

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1. Inventory Control

Inventory control has the ability to achieve maximum purchasing level discounts for your organisation and help anticipate price increases. Yet, it doesn’t stop there. Inventory control also allows you to control investments of working capital, control warehousing, insurance and other costs and minimize costs of shortages and out of stocks. That is just to scratch the surface.

While the items discussed above are only a short summary of the wide range benefits from correct inventory control, most small businesses face those issues every day when they don’t have to, and really don’t have the time to.


Related Article: Effective Time Management With Automated Barcode Solutions

Today, your small business has an upper hand among those similar of a few decades ago. Technological advances have made business aspects substantially more efficient. However, the majority of all small business owners are still struggling with inventory issues. In fact, 46% of all small businesses either don’t track inventory or still use a manual process for tracking.

Barcode integrators offer business complete and cost efficient solutions that include:

  • Label printers
  • Scanners
  • Barcode makers
  • Software
  • Computer hardware

Some providers will even provide on-site training and ongoing support. When you implement an inventory control system and choose automated tracking options, your organisation can generate real-time updates of every inventory item and clear inventory approaching dating issues, as well as much more. When you have eight hours in a workday, letting one minute to go waste is too much and that’s why implementing automated inventory control makes the number one important efficiency in the workplace.

Happy couple meeting their financial advisor, shaking hands

2. Ending Manual Management of Assets

Take a moment and reflect on what asset management means for your organisation. Does it include the ability to track the current location of your assets, record an asset’s depreciation and calculate the current worth? What about having tracking the need for periodic preventative maintenance to keep things running smoothly and to extend the useful lives of your investments? Or including a check-in/check-out system for shared assets? Maybe even involving an alert system to remind you if checked-out items are overdue, or when warranties have expired?

If you can’t answer yes to the questions above, you’re not using an important efficiency in your workplace. But don’t worry; even the United States Army was manually tracking assets. Each day one of the most powerful forces in the world was inviting the risk of error by spending asset managers’ time to manually track changes. “I didn’t really know which assets should be eliminated, since there was no accurate accounting of these items,” said base IT equipment property manager Terry French “What’s more, I didn’t know when they were purchased, how much they were worth, or how much they were worth now”.

Each second of those eight hours spent at your workplace are valuable. Don’t waste them by manually tracking and monitoring your fixed assets, allow an asset tracking software to do the job for you. And if you’re still not convinced, they’re proven to:

  • Reduce capital expenditures
  • Ensure Federal Grant compliance
  • Quickly conduct audits
  • Access data on tables and mobile phones
  • Easily check assets in and out

3. Implement Barcode Technology

Once again, who has time to waste when you’re trying to make your business reach its full potential? As previously discussed, anything manual does not grant you the greatest ability in being successful. We now know the importance of inventory control and asset management, but what about the efficiency that is often overlooked? Barcode technology.

Last on our list (but certainly not the least important), barcodes play an essential role in every organisation. Here are some ways that businesses use barcodes:

  • In return mail. Having the ability to track which serial numbers are registered and which aren’t are all due to adding a barcode to the return-mail registration postcard that matches a product’s serial number.
  • To keep track of inventory. Inventory tracking systems use barcode scanners by allowing you to scan a barcode immediately after you remove an item from stock, allowing the system to remove that product off of your availability.
  • To add to invoices. In order to prevent issues of applying payments to incorrect customer accounts, adding barcodes to individual invoice numbers allows you to easily locate the account when the item is returned.

 Inventory, assets and barcodes all play important roles in the success of your organisation. Wasting time however, does not. Implementing the correct software for those methods can allow you to put 21st century technology to work and complete daily tasks, with time to spare. Automated systems that track in real time, are cost efficient and easy to use are worth the investment for lifelong efficiency.

How would implementing these three practices make your business more efficient?

Brian Sutter

Brian Sutter

Director of Marketing at Wasp Barcode
Brian Sutter is the Director of Marketing at Wasp, responsible for the development and execution of the company’s marketing strategy. His role encompasses brand management, direct and channel marketing, public relations, advertising, and social media. He also writes and speaks on topics related to helping small business owners grow their business and improve operational efficiency.
Brian Sutter
Brian Sutter
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